Articles of association
Last changes introduced in 7thGA November, 23rd November 2012
“The World Council of Civil Engineers” (hereafter called "WCCE") is an international non-governmental organisation. Its duration is unlimited.
The head office shall be located in Spain and the Secretariat will be in Madrid, c/ Almagro nº 42. However, this situation can be changed if recommended by the Executive Committee and decided by the General Assembly.
WCCE has a world wide range of performance.
Civil Engineers are any professionals with university or equivalent education in any field of civil engineering.
OBJECTIVES OF WCCE
The purpose of civil engineering is to improve living conditions for all mankind, and this can more easily be achieved if Civil Engineers worldwide share their knowledge and experience in the application of technical progress to economic and social advancement throughout the world. For these purposes, the objectives for which WCCE is hereby constituted are:
- To foster co-operation between organisations of civil engineers and between organisations within the field of civil engineering.
- To further civil engineering education, training and continuing professional development.
- To promote high technical standards of civil engineering world wide.
- To encourage the exchange and transfer of knowledge, information and technology.
- To support the formation of national and international associations of civil engineers, encourage the membership of women and young engineers and the fostering of the associations activities.
- To advance the freedom of movement of civil engineers between different countries.
- To safeguard and improve quality of life in the built environment.
- To promote health and safety in all activities related to the civil engineering profession.
- To inform and advise the International Institutions on the organisation and methods of the construction cycle and the framework within which civil engineers work.
- To foster high standards of professional and ethical conduct, fighting corruption in engineering and construction.
- To sponsor scientific and civil engineering meetings, symposia, conventions, congresses and the like.
- To promote peace and mutual understanding.
- To participate, collaborate and foster development programmes in developing countries.
- Strengthen the professional exercise of Civil Engineers through high ethical standards, quality and safety in the provision of professional services.
- To promote and foster public positions (posts) and positions of leadership.
In order to design sustainable solutions able to deal with the need of infrastructures demanded by society, an adequate comprehension of the natural processes is required. In this sense the objectives of WCCE should be:
- To reinforce the traditional education of civil engineers by extending their knowledge to subjects related to natural science and economic evaluations.
- To foster the links between civil engineering and society, by promoting a higher participation and compromise when facing environmental problems, poverty and social exclusion.
- To point out to society the importance of the role of civil engineers in the prevention of natural disasters and in sustainable management of the land.
- To promote I+D projects in the fields of interrelation between the actions upon the land using and conserving natural resources and the protection of the ecosystems, as well as follow-up programmes on the corrective and compensating measures which can facilitate the inclusion of real and experimental data into future actions.
MEMBERSHIP OF WCCE
The ordinary membership of WCCE shall be open to national and international professional organizations for Civil Engineers legally established in their country or, in the case of multidisciplinary organizations, the relevant division thereof. Accordingly, Ordinary Members with voting right will be grouped as follows:
- National Members
- International Members
WCCE may have as Associate Members with no voting right any organizations or individuals related to / acting in / addressing any field of civil engineering, which will be grouped as follows:
- Sectorial Members: International sectorial organizations or associations related to / acting in any field of civil engineering.
- NGO Members: International non-governmental organizations addressing any civil engineering-based challenges anywhere in the world, usually concerned especially with developing countries. This category also includes any academic or educational institution related to civil engineering education.
- Corporate Members: Any company, directly or indirectly related to / acting in any field of civil engineering at national, regional or international level
- Individual Members: Any Professional with a significant professional career related to civil engineering.
- Individual professionals: Any civil engineer in the professional practise of civil engineering, recognized to practise in his/her respective country
- Civil engineering students
ADMISSION TO WCCE
The Executive Committee shall examine each application for membership of WCCE and shall inform all Members of its receipt, and shall communicate their recommendation in respect thereof to all Members not less than three months before the next meeting of the General Assembly, which may accept the application by a two-third majority of such Members which, being entitled to do so, vote by a representative present or by proxy.
RESIGNATION AND EXPULSION OF MEMBERS
A Member wishing to resign from WCCE shall give six months notice in writing, addressed to the Secretariat.
The General Assembly may, by a two-third majority of such Members , being entitled to do so, vote by representative present or by proxy terminate the membership of any Member which has failed to fulfil its obligations to WCCE, or the activities of which run counter to the objects of WCCE.
ADMINISTRATION OF WCCE
- The supreme governing body of WCCE shall be the General Assembly,
- The affairs of WCCE shall be directed between meetings by the Executive Committee and
- The ordinary business of WCCE shall be conducted by the Executive Director/Secretariat, under the responsibility of the President, in accordance with the directions of the General Assembly and of the Executive Committee.
The composition and functions of the General Assembly and Executive Committee shall be governed by these Articles of Association.
Excepting as provided otherwise in these Articles of Association, decisions at meetings of the General Assembly and Executive Committee shall be by a majority of votes cast by representatives of the Members present who are entitled to vote. In the event of an equality of votes, the Chairman shall have a casting vote.
The General Assembly shall consist of the representatives of such Members as shall be in good standing pursuant to Article 37 hereof, and the Officers of WCCE. Representatives of one-third of all Members having the right to vote shall constitute a quorum.
Subject to the provisions of Article 37, Ordinary Members are entitled to vote at any meeting of the General Assembly, but if more than one National Member from the same country exists, these Members from the same country will have only one vote. Voting may be by a proxy assigned to a person present by letter delivered to the Secretariat prior to the meeting.
Associate Members participate but will not vote in General Assemblies.
An ordinary meeting of the General Assembly shall be held every year, at a place and date determined by the General Assembly at the previous ordinary meeting or, failing that, by the Executive Committee.
The President shall summon an extraordinary meeting of the General Assembly if requested to do so in writing by one-third of the Members of WCCE. He may, in addition, summon such meeting with the consent of the Executive Committee.
The Secretariat shall communicate the place and date of each ordinary meeting of the General Assembly to all Members of WCCE and to all Members of the Executive Committee at least six months in advance, and the place and date of each extraordinary meeting at least three months in advance.
Items proposed for inclusion in the agenda, and applications for admission to WCCE, shall be received by the Secretariat at least four months before the date fixed for an ordinary meeting of the General Assembly.
No later than six months prior to the next General Assembly a draft agenda with a minimum of items will be circulated to members for their comments and inputs.
The agenda of the General Assembly, prepared by the Secretariat following requests for, and submissions of, proposed items from Members of WCCE, and accompanied by the relevant supporting papers shall be communicated by the Secretariat to all Members and Officers of WCCE at least three months before the first day of the meeting. Only items that have been placed on the agenda shall be discussed, unless a proposal to the contrary is approved by the General Assembly.
Each Member may be represented at meetings of the General Assembly by a delegation composed in such manner as the Member shall decide.
Members shall inform the Secretariat, in writing, of the names of their representatives before the commencement of any meeting of WCCE which they will attend.
The General Assembly shall determine the general policy of WCCE; without prejudice to the generality of its responsibilities, it shall have, in particular, the following powers and obligations:
- To review and ratify the decisions of the Executive Committee and the administration of WCCE by the Secretariat since the previous ordinary meeting of the General Assembly.
- To appoint any Committee or Committees it may deem necessary for the conduct and administration of the work of WCCE.
- To review the work carried out by any Committee or Committees of WCCE since the previous ordinary meeting of the General Assembly.
- On the proposal of the Executive Committee, to examine each application for membership of WCCE, and to accept or reject it in accordance with Article 5 hereof.
- To terminate if it so decides, in accordance with Article 7 hereof, the membership of any Member of WCCE which has failed to fulfil its obligations to WCCE, or the activities of which may be against the objectives of WCCE.
- On the proposal of the Executive Committee to examine and approve WCCE's accounts for the period since the previous ordinary meeting of the General Assembly, and to discharge the Executive Committee of liability.
- To approve a annual budget .
- On the proposal of the Executive Committee to decide, in accordance with Article 35 hereof, the annual dues to be paid by Members of WCCE.
- To elect the President-elect and the Treasurer.
- Each group of Members as defined in Article 4, to elect the respective members of the Executive Committee.
THE EXECUTIVE COMMITTEE
The Executive Committee, which shall be responsible to the General Assembly, shall consist of:
- The President, the President-Elect, the immediate Past President, Vice Presidents who hold office by virtue of their election as chairmen of Standing Committees, the Treasurer and the Executive Director the latter without voting right and performing the duties of Secretary, who shall be the Officers of WCCE;
- Five representatives of the Ordinary National Members, to be elected as continental representatives. Candidacies to this post may only be presented by organizations without pending fees.
- Representatives of Ordinary International Member limited to one per Continent. Candidacies to this post may only be presented by organizations without pending fees.
- One representative of each group of Associate Members (Corporate, NGO's and Sectorial Associations) as defined in Article 4. Candidacies to this post may only be presented by organizations without pending fees.
- One half of the members of the Executive Committee shall constitute a quorum.
At meetings of the Executive Committee, each Ordinary member of the Committee shall have one vote, and if there be an equality of votes, the Chairman shall have a second or casting vote.
The members of the Executive Committee shall hold office until the third ordinary meeting of the General Assembly following their election. Except for the President, the members of the Executive Committee are eligible for a second term. Election should, if possible, be so arranged that, after each ordinary meeting of the General Assembly, the membership of the Executive Committee shall be such that half the elected members shall be in their first term while the remainder shall be in their second term.
The Executive Committee shall direct the affairs of WCCE between meetings of the General Assembly and will largely communicate via electronic means. It shall meet at least twice a year, one just before the ordinary General Assembly, and may be further convened by a decision of the President in case of particular urgency or as required for the proper management of the WCCE. Not less than 4 conference calls will be held as a means of communication, preferably in October (previous to the General Assembly), January, April and July.
The Executive Committee shall prepare an estimate of the income and expenditure of WCCE for consideration by the General Assembly.
The Executive Committee shall submit to all members four months in advance of an ordinary meeting of the General Assembly, names proposed for the offices of President-Elect and Treasurer.
The first President shall be elected by the first General Assembly, and shall hold office until the end of the third ordinary meeting of the General Assembly. The President-Elect must be a civil engineer authorized to practice in their country and he will be elected by the General Assembly at the ordinary meeting three years prior to the completion of the President’ term of office and at the completion of the President’s term of office shall be confirmed as elected President. The Past President will remain a member of the Executive Committee for three years.
The Treasurer shall be appointed by the General Assembly on a proposal by the Executive Committee.
The President or, failing him, the President-elect shall be the chairman of the meetings of both the General Assembly and the Executive Committee. If, at any meeting the chairman is not present within 5 minutes after the time appointed for holding the same, the Executive Committee members present will choose one of theirs to chair the meeting.
An Executive Committee member shall not vote in respect to any matter in which he is directly or indirectly interested or any matter arising out of it.
The appointment of the Executive Director shall be according to the budget and on such conditions as the Executive Committee may think fit; and any person so appointed may be removed by it. The Executive Director shall perform the duties of the Secretary of both the General Assembly and the Executive Committee.
Minutes will be made of all resolutions and proceedings at all meetings of the General Assembly and of the Executive Committee.
DECISIONS OF THE EXECUTIVE COMMITTEE
The Secretariat shall keep Members informed of the important proposals, decisions and actions of the Executive Committee, and of any action taken by the President as a matter of urgency.
A record of the proceedings of the Executive Committee including an audited statement of accounts and of the financial statements submitted and signed by the Treasurer, shall be communicated to each Member of WCCE at least three months before the first day of each ordinary meeting of the General Assembly.
Each Member shall agree to pay annual dues (in Euros) as determined by the General Assembly. The financial year shall be from 1 January in each year to 31 December next following.
Subscriptions are due by 1st January, at the beginning of each financial year. For those Members whose circumstances merit special consideration, and who have made application for delay, a period of grace may be allowed to 30th June in that year. Fees structures may be modified from time to time, approved by the Executive Committee and ratified by the General Assembly before being promulgated. These Fees Structures may include considerations that promote membership in the WCCE.
In the event of any resignation or termination of membership the Member concerned shall be liable to pay its dues for the current financial year, and shall have no claim on the monies of WCCE, or any part thereof.
Any Member of WCCE which has not paid its annual dues by the end of the financial year shall not be entitled to exercise or benefit from any right or privilege of membership until the sum due has been paid, and its membership of WCCE may be terminated by a decision of the General Assembly by a majority of two-thirds of all Members which, being entitled to do so, vote by representative present or by proxy.
Special projects, so designated by the Executive Committee, shall be financed wholly or in part by voluntary contributions from any Members, societies or other agencies.
WCCE shall have power to accept donations to its funds from any source or sources which the Executive Committee approves.
COMING INTO FORCE AND ALTERATION OF THE CONSTITUTION
No change shall be made in this Constitution except by the General Assembly with the approval of a majority of two-thirds of all Members which, being entitled to do so, vote by representative present or by proxy.
DISSOLUTION OF WCCE
The General Assembly, if convened for the purpose, may dissolve WCCE by a vote pursuant to Article 40. In the event of the dissolution of WCCE for any reason, the General Assembly shall appoint a liquidator and shall determine his powers and if required his remuneration, and shall designate the recipient or recipients of the residue of the moneys of WCCE.